Organization Usability

Smart Calendars

Below is a picture of my schedule for this week:

Calendar for w/c January 18th
Calendar for w/c January 18th

Bear in mind, that the scheduled times are typically those when I am not working – yes I am a little stressed, and incredibly unsympathetic to people who tell me they don’t have time to do things because they are “too busy”.

I’ve had to start scheduling gym time, because otherwise there’s a good chance that I won’t be able to make it. Which has set me thinking, because normally there are a couple of classes I could go to and I pick the one that works in my schedule. What would be good, though, is if I could put all the possible times in and my calendar could work out the ones that are possible, and then remind me an hour before.

In fact, you could suggest degrees of aggression for the reminder, i.e. I would like to set a goal, say for 5 workouts in a week, and it would harass me accordingly, i.e. if it’s Wednesday and I haven’t trained yet, it should start getting really pushy. But if it’s Thursday and I’ve already been 3 times, it could be a little nicer and say, you can have today off if you like – provided that I can make two more training times on Friday/Saturday/Sunday.

It’s not just workouts, either, I’ve blocked out four hours on Friday afternoon to do “inbox processing” (very GTD of me), but realistically that can happen any time of day. So I’d like my calendar to be a little flexible in appointment scheduling around that, provided there’s a four hour block between, say, 10am and 10pm for me to have that time.

I think there’s a lot that could be done with location awareness, too. What do you think?

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